VACANCY

Electromech Solutions Ltd is a consultancy and engineering services firm providing professional, reliable, and innovative solutions across various sectors in Malawi. The company invites applications from suitably qualified candidates for the position of:

ADMINISTRATIVE ASSISTANT

Reporting to the Directors, the successful candidate will provide effective administrative and document management support to the Directors and management team, while supporting identification of consultancy opportunities and assisting in the preparation and submission of Expressions of Interest (EOIs) and Requests for Proposals (RFPs).

Key Responsibilities:

Provide administrative and clerical support to the Directors and management team, including managing correspondence, schedules, and travel arrangements.
Coordinate meetings and events, including preparing agendas and recording minutes.
Maintain office filing systems, document control, and company statutory/compliance records.
Oversee office supplies, basic procurement, and supervision of support staff.
Identify and track consultancy and tender opportunities, and maintain a proposal register.
Assist in the preparation, formatting, and submission of EOIs and RFPs in line with requirements.
Ensure compliance with submission guidelines and coordinate proposal documentation (printing, binding, electronic submission).
Maintain and update company databases, templates, and documents while ensuring confidentiality and version control.

Qualifications, Experience, Skills and Attributes:

Diploma or Degree in Business Administration, Library Studies, Information Management, or related field with 1–3 years’ experience in administration or document management (experience in EOIs/RFPs is an added advantage).
Strong organizational, planning, and communication skills with high attention to detail and ability to meet deadlines.
Proficiency in Microsoft Word, Excel, and PDF tools.
Professional, proactive, dependable, and well-organized, with ability to work independently and maintain confidentiality.

Tenable in Lilongwe, Malawi. The position is offered on a one-year renewable contract subject to satisfactory performance, with a competitive remuneration package.

Interested candidates should submit their application and Curriculum Vitae (CV), including three traceable referees, to admin@electromechmw.com no later than 08th May 2026.